![]() ![]() Keep it fun and include the Guest Bios again for those who didn’t read them in the last message. It’s your final chance to ensure a strong turnout. ![]() This final message is particularly aimed at any invitees who might be thinking about backing out or who might have even forgotten about your event. Party Pro Tip: Provide guests with your phone number in case they need to contact you with last-minute questions or directions.īut it’s not just about details. Maybe your house is at the end of a cul-de-sac and you’ve tied a big red balloon on the mailbox. Use this message to inform your guests of any important details–for example, directions to your home or any special instructions. Then update the subject line and add a fresh introduction to express your excitement. Copy the last message you sent three days before your party to use as a template. Send one final message to your guests on the morning of your party. –> See more about Guest Bios, and how to write them, here. Just when people are most likely to develop potential last-minute scheduling conflicts, you send an irresistible reminder using Guest Bios to ramp up anticipation and commitment. I like to attach a funny GIF, meme, or group photo from one of my previous parties. It’s a subtle calendar reminder and a hint to RSVP for those who haven’t done so yet. Send this message to people who have RSVP’d as well as to those who you haven’t heard back from. The first reminder is a short note that tells your guests you’re excited about the party and looking forward to seeing them. Far from being annoying, they can brighten the days of your guest list and add to their anticipation of your party. Fun reminders require nothing of recipients beyond a quick read. Share it authentically and you will never annoy people. Instead what I’ve gotten is a consistently high proportion of RSVPs actually showing up to my party. In all my time as a host, no one has ever told me that they heard from me too many times in the lead-up to the party. This is a totally normal concern, but unnecessary. Perhaps you worry that you’re over-communicating with your guests. You’ll also save your guests from unintended reply-all cancellation notes or questions. You’ll respect their privacy and email addresses when you use BCC instead of carbon copy (CC). Send the email to yourself and include all of your guests in the BCC: field. If you’re using email, blind carbon copy (BCC) everybody who has said Yes or Maybe to your RSVP. Mass messages are bad for invitations, but they’re great for communicating with people who have already RSVPed. Use email or the messaging tools built into your event platform to send your reminders. If you like video, I filmed this quick summary of the 3 most important party reminder messages. Party Pro Tip: I create calendar notes for myself because I’ve found that forgetting to send even one can drop attendance.ĭownload the Google Document I made where you can easily copy, edit, and paste the party reminder messages I outlined in my book, The 2-Hour Cocktail Party below. You’ll find the reasoning for each of these plus examples below. Morning of the Party: Send a final reminder, Include any logistical information–like your address and phone number–clearly up top.This message takes the most time to create but has the potential to be the single greatest hook to ensure excitement and solid attendance. Send another reminder which includes a brief biographical note about many of your guests. Three Days Before: This is my favorite.Seven Days Before: Send out a short reminder that includes logistical info plus a fun, light-hearted image attachment.Send this sequence of reminder messages to your guests: When you use these, you’ll set yourself apart before the party even starts. ![]() Reminders persuade your invitees that your event is special. ![]() From the moment you create your invite until the day of your party, keep your party top of mind. Your job is to promote your event to guests in a way that generates excitement. Or perhaps someone just decided that going home to relax was a better use of the evening. No-shows happen for a variety of reasons such as work, family, or social emergencies. People will tell you they are coming to your party and then never show up.ĭon’t take it personally. Unless you’re hosting a wedding or the Met Gala, no-shows are an inevitable part of life for event organizers. ![]()
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